Dec 23, 2019
The agile financial planning method creates a fluid, ever-changing environment so I need organizational systems in place that can adapt to constant change. People wonder how I manage to get it all done. I have 2 podcasts, my financial practice, client meetings, the Rock Retirement Club, plus, I’m writing a book. Many people think that there is no way that they could ever have time to balance all of these things. But even though I do have a lot of balls in the air, the organizational systems I have in place ensure that I get it all done. Find out how I manage it all on this episode of The Agile Financial Planner.
On the previous episode, we talked about time. We’re either spending time or passing time. I feel that if you aren’t intentional about how you spend your time it will simply pass you by. The organizational systems I have in place help me ensure that I am not just passing time, but spending it intentionally.
It has taken me years to develop the systems that I have right now. But when implemented properly, my days and weeks flow smoothly. I love technology, but I don’t live in it. I use a combination of digital and analog systems that help keep me on track.
I actually spent years searching for the perfect project management tool that would meld the different areas of my life together. I was looking for that unicorn, a place where I could seamlessly integrate everything, but I finally came to terms with the fact that that ideal system simply doesn’t exist for me. So now I embrace the separateness.
My project management systems are purely digital. I actually use 3 different project management suites. This may seem excessive to you, but I see these different locales as being suited for the separate areas of my life. Listen in to find out why having 3 different project management suites actually helps keep me more organized.
In addition to the 3 online project management tools, I use 3 separate notebooks to help me plan my life. Michael Hyatt’s Full Focus Planner helps me plan my days and weeks. I also have a client notebook which is highly organized where I keep an analog record of my client meetings. Without this tool, I wouldn’t have a clue what was said in each meeting. The notebook I use helps me prepare for meetings and remember where I am in the organizational process. Listen in to hear how I keep the details straight and set the agenda for my client meetings.
All of these separate organizational systems may seem cumbersome to you in this ever-increasingly digital world. But the fact that my processes slow me down makes me more effective. I use my organizational systems to keep me in check and ensure that I am serving my clients in the best way that I can. When I slow down things run more smoothly and I feel more in control of my life. What do you use to help keep you organized? How do you run your life?
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